Setting up a corporate transportation account sounds like it should be complicated. With some providers, it is. With Phoenix Professional Car Service, the whole process takes about five minutes and you can have your first ride confirmed the same day. Here’s exactly how it works.
Step 1: The Initial Conversation
It starts with a phone call — (480) 847-0600. We’ll ask a few straightforward questions: How many employees or executives need transportation services? What types of trips are most common (airport transfers, client pickups, event transportation)? How frequently do you anticipate booking? Do you need multiple people authorized to book on the account?
This conversation helps us configure your account to match how your company actually operates — not a generic template.
Step 2: Account Setup
Once we’ve discussed your needs, we set up your corporate account with a dedicated point of contact on our end who will handle all your bookings. If you have multiple authorized bookers (executive assistants, an office manager, an EA team), we add them all. We confirm your billing contact and preferred invoice delivery method.
Step 3: Billing and Invoicing
Corporate accounts receive consolidated monthly invoices rather than individual receipts per ride. The invoice includes a full trip log — date, time, pickup, drop-off, passenger, and amount — making expense reconciliation and budget tracking straightforward. We can format the invoice to match your accounts payable requirements.
Step 4: Booking Your First Ride
Booking is by phone, text, or email — whichever your team prefers. No app required. Provide the pickup location, destination, date, time, number of passengers, and any special notes (flight number for airport pickups, VIP guest name, luggage requirements). We confirm, and you’re done.
Step 5: What to Expect on Ride One
Your driver will confirm via text 30 minutes before pickup. The vehicle will be clean, climate-controlled, and stocked with water. If it’s an airport pickup, your driver will be tracking your flight. After the ride, you can reach your account contact directly with any feedback.
Ready to get started? Call (480) 847-0600 or visit our corporate accounts page. We’ll have your account up and running today.
Prefer to start online? Request a quote and our team will follow up within the hour to get your account configured.
